Travel Operations & Financial System Support

Essential Qualifications/Experience:

·       3+ years (within the last 7 years) of experience providing administrative or financial support within finance, accounting, travel administration, or budget support functions

·       2+ years of experience supporting financial data management, reconciliation activities, or financial record maintenance within an organisational environment

·       2+ years of experience working with financial information systems used to record or process financial transactions

·       2+ years of experience supporting the preparation or consolidation of financial reports, statistics, or financial documentation

·       2+ years of experience supporting financial or administrative processes within a multinational organisation, governmental institution, or international organisation

·       Bachelor’s degree in finance, Accounting, Business Administration, Economics, Public Administration, or related discipline

·       Or Secondary education plus five (5) additional years of relevant professional experience in addition to the essential experience listed above (no overlap permitted)

·       Native English language speaker or individual presenting very good command of spoken and written English, with a proven ability to communicate effectively orally and in writing at the level of (SLP) NATO STANAG 6001 - 3333 (Listening, Speaking, Reading and Writing)

DUTIES/ROLE:

·       Assist in processing routine financial transactions related to travel support arrangements, subsidies, reimbursements, and entitlements associated with JATEC personnel and supporting subject matter experts, as applicable

·       Assist with the verification of financial documentation to ensure that financial transactions are properly recorded and charged to the correct financial accounts

·       Provide administrative support for the collection and organisation of financial data required for reporting related to travel reimbursements, accommodation support, and other approved financial arrangements

·       Support the Office of Budget and Finance staff in maintaining accurate records related to travel-related financial transactions and supporting documentation

·       Assist in the entry and maintenance of financial data in the Allied Command Transformation Financial System based on approved financial documentation

·       Conduct routine reviews of financial records related to travel-related transactions, and report identified discrepancies to the appropriate Office of Budget and Finance personnel for further action

·       Provide administrative coordination support for travel-related financial processes and reimbursement mechanisms

·       Assist in organising information sessions or briefings for personnel regarding administrative processes related to travel-related financial support arrangements

·       Support Office of Budget and Finance personnel in coordinating financial data and documentation required for internal control processes and financial oversight activities

·       Assist with the organisation and maintenance of documentation associated with travel-related financial support programs and related financial processes

·       Contribute to the identification of process improvements related to travel-related financial administration and Financial System data management, as appropriate

·       When required, assist Office of Budget and Finance personnel in coordinating other administrative and financial activities related to travel-related support arrangements