Business Execution and Management Assistant

Essential Qualifications/Experience:

·       Higher vocational training in a relevant discipline with 3 years post-related experience. Or a secondary educational qualification with 5 years post-related experience

·       Demonstrated knowledge and experience in coordination roles within financial management, workforce management and project management in a customer-funded environment

·       Proven experience in planning, preparation, execution, and reporting related to financial management, workforce management, and project management activities

·       Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools. Prior working experience using ServiceNow

·       Prior experience of working in an international environment comprising both military and civilian elements

·       Knowledge of NATO responsibilities and organization, including ACO and ACT

DUTIES/ROLE:

·       Business Management support

ü  Supports coordination and facilitates data collection for Business Intake related processes: annual Demand Forecast exercise as well as Customer Request Forms (CRFs) with local stakeholders and leadership

ü  Provides administrative support to project boards, project assurance teams and quality review meetings

ü  Uses recommended portfolio, service and project control solutions for planning, scheduling, tracking of execution and delivery

ü  Compiles and distributes reports using NCIA dedicated reports and dashboards

ü  Supports accurate time accounting through direct user guidance and participation in weekly timesheet monitoring initiative

ü  Provides guidance on project and service management related software, procedures, processes, best practices, tools and techniques

·       Business administration

ü  Provides administrative support function to teams and meetings, follows up on action items if needed

ü  Takes an active part in team meetings and knowledge sharing sessions

ü  Sets up files and libraries in intranet, compiles and distributes reports

ü  Provides guidance on administration software, procedures, processes, tools and techniques

·       Internal Controls

ü  Studies and evaluates the audit trails of various operational processes

ü  Participates in the testing, review and analysis of existing internal control

ü  Applies new technology-based solutions to specific internal control processes

ü  Completes, files and maintains forms used for internal control documentation

Makes recommendations for the enhancement of certain internal controls