Provision of Legal Advisors Worktop Functional Area System (LAWFAS) paralegal, administrative support services to SHAPE

Essential Qualifications/Experience:

·       Competency in records and knowledge management and document library curation demonstrated through relevant experience or training

·       One year of experience in the last three (3) years in supporting a common document repository and collaborative tool and platform comparable to LAWFAS

·       Practical experience in the design, development, implementation, testing and maintenance of a document repository, knowledge management system, or records management system integrating new policies, processes, technology and organization

Desirable Qualifications/Experience:

·       Experience working in or with NATO

·       Professional knowledge of French language (STANAG 6001)

·       Experience or training in databases

DUTIES/ROLE:

·       Consolidate and publish information on LAWFAS:

ü  Define publishing workflows

ü  Upload and collect missing/new documents

ü  Review of uploaded documents

ü  Complete metadata

·       Publish reviewed documents to authorized users

·       Curate information in the LAWFAS platform consistent with organizational policies and procedures for records and knowledge management and best practices

·       Provide document search and related legal research support services to OLA and other authorized LAWFAS users using LAWFAS and other databases, repositories, procedures, and forms made available pursuant to paragraph 9, above

·       Provide subject matter expert advice to guide LAWFAS development including functional implementation, data configuration management, database usability, data migration, and problem correction

·       Capture user requirements and produce use cases to guide LAWFAS functional enhancements

·       Provide of subject matter expert technical support in the event of LAWFAS project meetings, including with LAWFAS demonstration or multimedia tools

·       Develop collaboration workflows and/or workspaces for ACO OLA and other NATO entities. Prepare technical, functional, and user documentation

·       Prepare test scenarios for formal testing of LAWFAS developments

·       Archive OLA letters, agreements, and other key documents. Maintain and enforce agreed data standards and data management practices.  Explore other available legal data bases for the collection and update of LAWFAS documents and OLA archives

·       Provide help desk assistance to LAWFAS users

·       Develop LAWFAS data import and export services, and prepare required reports

·       Develop and maintain reference data, templates, business rules, and workflows to meet knowledge management and information life cycle requirements

·       Develop technical solutions in liaison with appropriate NATO Communications and Information Agency (NCIA) staff

·       Develop LAWFAS sites to facilitate access to SHAPE and HQ SACT Central Repositories of International Agreements records and archives with appropriate access controls

·       Develop and prepare statistical analyses of LAWFAS data, as required

·       Assist in the preparation and development of protocol and conference related activities for LAWFAS-related NATO legal community collaboration forums

·       Create and maintain LAWFAS knowledge management resources in support of OLA newcomers, hand over take over files, legal offices SOPs, and OLA events as instructed

·       Provide LAWFAS user training

·       Perform other related paralegal and administrative support of OLA collaborative platforms and processes