Administrative Coordinator

Essential Qualifications/Experience:

·       Higher vocational training in a relevant discipline with 3-years post-related experience, or a secondary educational qualification with 5-years post-related experience

·       Proven experience in working independently and applying appropriate judgement when handling confidential materials; Experience in drafting accurate and concise minutes, reports, documents, etc

·       Experience in the application of strong planning, analytical and problem-solving skills

·       Strong knowledge of MS Office (including Excel databases, SharePoint user knowledge)

·       Prior experience with any ERP (Enterprise Resource Planning) tool

·       Proven ability to build relationships with staff at various levels and across departments

DUTIES/ROLE:

·       Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets

·       Facilitates sharing, collaboration and communication of knowledge

·       Implements specific knowledge management initiatives

·       Monitors the use and impact of knowledge

·       Interrogates existing knowledge content to identify issues, risks, and opportunities

·       Manages the delivery of business administration services

·       Manages time and diary for individual senior managers and leadership teams

·       Filters and prioritises meeting requests

·       Handles sensitive, confidential information

·       Ensures managers have the information and resources needed to support ongoing processes and changes in processes

·       Consults others on the use and interconnectivity of the tools

·       Applies advanced features and functions of all key office products

·       Participates in evaluation of new office support tools

·       Determines which office products can interact and how to share data

·       Diagnoses common software problems and works on the resolution

·       Works with all kinds of office support software to finish complex tasks

·       Assists in developing administrative process flow to and from other functions and departments

·       Coordinates preparation and distribution of standard reports (e.g. status or activity)

·       Processes and documents requirements for equipment or staff requisitions

·       Manages current equipment service agreements and support services

·       Develops and maintains physical and electronic filing systems

·       Performs all aspects of administrative support for a location or a department

·       Establish and maintain communication channels with stakeholders

·       Directs and supports on- and off- boarding of all CSSC personnel

·       Tracks, uploads, and distributes all official in- and out-going CSSC correspondence

·       Drafts, verifies official letters/MfDs

·       Maintains CSSC vehicle fleet records

·       Monitors and controls all registered CSSC visitor badges

·       This role will also deputise the responsibilities of Learning Officer and / or Information Knowledge Management focal point for the Branch

·       Perform other duties as may be required