Assistant (Transport/Supply)

Essential Qualifications/Experience:

·       A good general secondary education

·       At least 3 years relevant experience

·       Valid driver's license and a good driving record for vehicles in the following categories: vehicles up to 8 passengers and vehicles with small trailers

·       Excellent computer skills

·       International driving experience

Desirable Qualifications/Experience:

·       Working knowledge of motor pool operations

·       Experience in supply/inventory operations

·       Training in First Aid at work

·       Prior experience of working in an international environment comprising both military and civilian elements

·       Knowledge of NATO responsibilities and organization, including ACO and ACT

DUTIES/ROLE:

·       TRANSPORT:

ü  Manage NCIA vehicle assets, ensuring that inspections and maintenance are carried out and that all insurance papers and other documentation are current

ü  Advise the Principal Assistant (Supply & Transport) when a vehicle is required to be out of regular service

ü  Maintain transport statistics for Agency vehicles including mileage, petrol use, maintenance issues, costs and produce monthly reports

ü  Serve as an official courier for the Agency

ü  Undertake driving duties involving movement of passengers and material when required. This may involve shuttle services to other locations and overnight stays when required

ü  Provide on-call driving duties as required by the Principal Assistant (Supply & Transport)

ü  Investigate damages to Agency vehicles and make recommendations regarding repair

ü  Assist with lifecycle management of all NCIA vehicles including research and recommendations on new vehicles

ü  Perform periodic roadworthiness inspections of vehicles

·       SUPPLY/INVENTORY:

ü  Prepare necessary documentation for the movement of material

ü  Maintain a small stock of consumable office supplies to support NCIA Brussels staff

ü  Work in conjunction with the Supply Section in The Hague to update the supply catalogue of standard stock items

ü  Assist in the annual inventory of non-expendable items

ü  Assist in the annual inventory of expendable and stock items

·       FINANCE:

ü  Perform day to day administration of the advance account (petty cash)

ü  Provide inputs for annual budget call for consumable stock account

ü  Develop a recommended spending plan upon receipt of annual consumable budget

·       TRAVEL:

ü  Assist in reserving rental vehicles or reserving NCIA vehicles

ü  Verify travel invoices using the Agency's financial system

·       Performs other duties as may be required.