Agency Footprint Adaptation Programme – Facility Manager

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

·         Master's degree in Civil Engineering and/or Science in Construction, with strong expertise in assessing building performance, maintenance needs and long-term infrastructure reliability

·         10+ years of engineering experience, with demonstrated success in quality control, project coordination, site supervision, ensuring the projects are completed on time and within budget and in alignment with H&S regulations

·         Regulatory & Sustainability Expertise: Certified Fire Safety Expert with a strong understanding of building regulations and energy-efficient practices, ensuring safe and sustainable facility operations

·         Problem-Solving and Leadership: Proven ability to manage projects, identify technical issues, and implement effective maintenance and safety solutions

·         Engineering Proficiency & Rapid Learning: Strong grasp of engineering programs with ability to quickly master new tools and method

·         Good knowledge of techniques for planning, monitoring and controlling civil infrastructure programmes

·         Good understanding of the procurement process including negotiation with third parties

·         Good knowledge of programme and project management methods

·         Good knowledge of budgeting and resource allocation procedures

DUTIES/ROLE: 

·         Liaise and coordinate with the Agency's internal and external stakeholders, to include the full set of suppliers which will be contracted to ensure the appropriate level of building operations

·         Ensure smooth transition from the project implementation stage to the standing building operations (Business As Usual)

·         Ensure the building will achieve is initial operational capability on 1st October 2026, as far as the O&M framework is concerned

·         Manage, coordinate and implement operation and maintenance activities for the facility and technical installations, ensuring facilities are operational and compliant with business requirements

·         Implementation of maintenance, modifications and ad hoc projects in collaboration with designated contractors

·         Responsible for safe operation and maintenance of premises and installations to ensure a safe and healthy working environment in line with the Agency Health & Safety Directive and applicable local legislation, including ensuring the safe delivery of work by contractors

·         Plan, manage contracts and providers for delivery of hard and soft services such as utilities provision, systems and equipment maintenance, cleaning and catering etc.

·         Provide the necessary data to develop business cases and cost effective solutions, including analysis of options of a wide range and complicated technical facilities and systems

·         Conducts and documents regular facilities inspections

·         Act as fund manager for the allocated budget

·         Planning of yearly budgets inputs for the financial plan with justifications and manage the allocated funds for operational expenditures (O&M) as well as capital investments for renovation, upgrading, installation and construction projects

·         Supervising multi-disciplinary teams of staff including cleaning, catering and technical maintenance