Business Management and Control Analyst

Essential Qualifications/Experience:

·       Higher vocational training in a relevant discipline with 3 years post-related experience, or a secondary educational qualification with 5 years post-related experience

·       Experience in portfolio and project management

·       Experience in ServiceNow

·       Experience in workforce management

·       Work experience in administrative and coordination functions, preferably in the areas of financial management, human resources and/or project management

·       Experience in financial management within a customer-funded environment

·       Experience in planning, preparation and production of budget submissions

·       Experience in budget execution and resource management

·       Experience in preparing, conducting and reporting using statistical sampling methods

·       Knowledge and experience in enterprise resource planning systems, project management processes, procedures and tools

·       Ability to interpret financial data, plan and manage allocated budget

DUTIES/ROLE:

·       Budget Management

ü  Contributes to the organization's budget planning cycle and process

ü  Assists in the collection and preparation of required budget information

ü  Participates in developing and monitoring a budget allocations and execution

ü  Identifies and interprets budget variances and overruns

ü  Monitors and maintains financial records to agreed requirements for compliance and audit purposes

ü  Assists with identifying and calculating process, service, project and component costs for financial planning and budgeting

ü  Collates required financial data and reports for analysis and to facilitate decision-making

·       Resourcing

ü  Supports managers and teams in resourcing and recruitment activities

ü  Coordinates and schedules ongoing workforce planning activities

ü   Contributes to the development of workforce plans to meet current and future demand

ü  Uses recommended tools for planning, scheduling and tracking resourcing activity

ü  Assists in maintaining a skills and capability inventory

ü  Provides guidance on resource management and recruitment software, procedures, processes, tools and techniques

ü  Performs gap analysis to identify workforce strengths and shortfalls with reference to business strategy and specific future needs

·       Portfolio, programme and project support

ü  Takes responsibility for the provision of support to services and projects

ü  Provides administrative support to assigned project boards, project assurance teams and quality review meetings

ü  Uses recommended portfolio, programme and project control solutions for planning, scheduling and tracking

ü  Sets up project files, compiles and distributes reports

ü  Provides guidance on project management software, procedures, processes, tools and techniques

ü  May provide a cross programme view on risk, change, quality, finance or configuration management

·       Business administration

ü  Engages and collaborates with operational stakeholders as required

ü  Provides administrative support functions to teams and meetings as required

ü  Actively participates in team meetings

ü  Creates files, software systems, on-boarding new starters, compiles and distributes reports

ü  Provides guidance on administration software, procedures, processes, tools and techniques

·       Internal Controls

ü  Analyses and evaluates the audit trails of various operational processes

ü  Participates in the testing, review and analysis of existing internal controls

ü  Applies new technology-based solutions to specific internal control processes

ü  Creates and contributes to files and maintains forms used for internal control documentation

ü  Makes recommendations for the enhancement for internal controls