Project Management Support

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

·         Must have the ability to work with a team of Project Managers and Operational Specialists, supporting them in the development, monitoring and reporting of project plans, costs plans, resource allocations, and procurement activities

·         Must demonstrate the ability to work pro-actively and independently on the assigned tasks, for which a level of familiarity with the specific programmes is required

·         Must have In-depth knowledge of MS-Office tools

·         Must have a strong knowledge of project administration tasks such as documentation requirements, project development task flows from start-up to closure, supporting projects delivery within agreed scope, time, cost and quality limits.

·         Must have recent experience of the administration and management of assigned projects in accordance with appropriate NATO regulations and NCIA project management policies and procedures

·          Must demonstrate current experience with NATO Security Investment Programme (NSIP) process (including specifically Type-B Cost Estimate, Scope Change letters, Joint Final Acceptance Inspection)

·         Experience in supporting Project Managers for NCIA Third Party projects for NAPMA, NSPA, NAEW Force and SHAPE

·         Must demonstrate experience with NCIA Procurement Types (Basic Ordering Agreement, Indefinite Delivery Indefinite Quantity, Invitation for Bid)

·         Must demonstrate in-depth experience in using Enterprise Business Application (EBA), Service Now, and Neo E-Procurement

·         Must demonstrate experience in NCIA Orderbooks, Service Now Dashboards, other Service Now Dashboards and Reporting tools Required Qualifications:

ü  Higher vocational training in a relevant discipline with 5 years post-related experience or a secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers

ü  Holds a formal Project Management qualification such as PRINCE 2 or PMI PMP, or proven relevant experience

·         Experience in maintaining SharePoint workspace and portals

DUTIES/ROLE: 

·         Provide support to Project Managers (PM) and Operations Specialists of the Operations Support (OSS) Branch, and other PMs or JISR administrative team on an as-need basis.

·         Provide support toPMs for Acquisition, Service Now Dashboards, Coordination of meetings, Follow-up of procurements and internal reviews, request new- or extend Reach accounts and laptops for contractors

·         Monitor & control non-complex small projects

·         Coordinate and participate in multidisciplinary meetings